Exhibitor Information

Exhibiting at OFVC

The Ontario Fruit and Vegetable Convention is an annual gathering of horticultural fruit and vegetable producers, from across Ontario, Canada and the United States. The 2-day convention utilizes over 288,000 square feet of exhibit and meeting space at the state-of-the-art Scotiabank Convention Centre in Niagara Falls, Ontario, and features a great lineup of horticultural experts, topical educational sessions, trade show exhibitors and great networking opportunities.

Attendance has experienced a steady growth and includes a cross section of the horticultural sector including government, industry, business, consultants, producers, associations, research and educators. All net proceeds from the event are redirected back into Ontario agriculture through a variety of grants.

Trade Show Hours

Move In
Tuesday | 9:00 am - 6:00 pm

Exhibit Hall Hours
Day 1 | 8:00 am - 5:00 pm
Day 2 | 8:00 am - 4:00 pm

Farmers and Friends Reception
Day 1 | 5:00 pm - 7:00 pm

Move Out
Day 2 | 4:00 pm - 6:00 pm

Space Cost

Please check back in the near future for updated information.
(1 booth = 10' x 10')

Space Includes:

  • 6' skirted table and two chairs
  • 8' high back drape and 3' high side walls
  • 110 amp electrical hook-up
  • 4 complimentary exhibitor badges (max. 8 for multiple booths)
  • complimentary drink tickets to the Farmers & Friends reception within the exhibit hall
  • complimentary material handling from loading dock to booth and return
  • complimentary company listing in the official printed show guide and OFVC website
  • 24 hour professional security

Proof of Insurance Required
General Liability insurance providing coverage of at least $2,000,000 inclusive of bodily injury and/or property damage for each occurrence is now mandatory.

Options for Coverage
Liability insurance can be acquired according to two options:

Option 1 - Provide a certificate of insurance from your liability insurer adding Ontario Fruit & Vegetable Convention, City of Niagara Falls and Scotiabank Convention Centre as additional insureds.

Option 2- Obtain insurance coverage from the official insurance provider, Vendor Insurance Inc. This company specializes in special event insurance and offers inexpensive and accurate short term exhibitors insurance. Click here to download an insurance application form.

Cancellation Policy

Prior to the first week of January, a $200 per booth space administration fee will be deducted from funds paid. No refunds for booth cancellations received after Jthe last day of January.

Sales Solicitation

Direct sales solicitation at the Conference is limited to exhibitors and their agents.

Showcase Policy - No Suitcasing

Please note that while all convention attendees are invited to the showcase, any attendee who is observed to be soliciting business or distributing materials in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibition Policy, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to Show Management.

Show Guide and Other Advertising Opportunities

OFVC publishes the only official Show Guide magazine of the convention, distributing it on-site to all attendees. The publication is a must have for attendees and includes the complete educational session schedule, speaker bios, trade show floorplan and a host of interesting industry articles. Visit the Advertising page for more information.

Booth Staff Registration

Instructions and a link for registering booth staff on line will be sent mid-January. A single booth space is able to register 4 staff to a maximum of 8. Additional staff badges will be available at a cost of $40 each. Details regarding online registration for exhibitors and staff will communicated in January. EXHIBITORS SHOULD NOT REGISTER THROUGH THE ONLINE ATTENDEE REGISTRATION PORTAL.

Parking and Material Handling

OFVC provides FREE parking at the Scotiabank Convention Centre for Tuesday, Wednesday and Thursday. Large truck parking is also available. See Exhibitor Manual for details. Vehicles parked illegally will be subject to penalty as per posted signs by the Scotiabank Convention Centre. Please note there is no parking in the Loading Dock area. Overflow parking is available off-site should the convention centre parking lot become full. Please follow parking lot attendant's directions. A complimentary shuttle service is provided from the overflow parking area to the convention centre.

Complimentary assistance (drayage) for exhibitor move-in and move out is provided.

Click to enlarge

Farmers & Friends Reception

Join us at our signature event on Day 1 from 5:00 pm - 7:00 pm on the trade show floor. The event features live entertainment, Ontario wines and craft beers, food and great conversation. Click here for visit the reception page.

Shuttle Service

Complimentary shuttle bus service is provided between the Scotiabank Convention Centre and the Embassy Suites Fallsview Hotel.

Tuesday Move in | 12:00 pm -- 6:00 pm
Day 1 | 7:00 am - 7:30 pm
Day 2 | 7:00 am - 5:30 pm

Shuttle service is also available during exhibitor move in from the overflow parking area to the convention centre on Wednesday and Thursday. Times for this service may vary.

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