Exhibitor Information

Exhibiting at OFVC

The Ontario Fruit and Vegetable Convention is an annual gathering of horticultural fruit and vegetable producers, from across Ontario, Canada and the United States. The 2-day convention utilizes over 288,000 square feet of exhibit and meeting space at the state-of-the-art Scotiabank Convention Centre in Niagara Falls, Ontario, and features a great lineup of horticultural experts, topical educational sessions, trade show exhibitors and great networking opportunities.

Attendance has experienced a steady growth and includes a cross section of the horticultural sector including government, industry, business, consultants, producers, associations, research and educators. All net proceeds from the event are redirected back into Ontario agriculture through a variety of grants.

2019 Exhibitor registration opens mid-September.  Watch for information to arrive initially by mail with emails to follow. Join the OFVC Exhibitor Email List below.

Trade Show Hours

Move In
Tuesday, February 19 | 9:00 am - 6:00 pm

Exhibit Hall Hours
Wednesday, February 20 | 8:00 am - 5:00 pm
Thursday, February 21 | 8:00 am - 4:00 pm

Farmers and Friends Reception
Wednesday, February 20 | 5:00 pm - 7:00 pm

Move Out
Thursday, February 21 | 4:00 pm - 6:00 pm

Space Cost

Early-bird rate: $1,000.00 + HST (available until November 2)

Regular rate: $1,200.00 + HST
15% discount > 3 or more booths
20% discount > 6 or more booths
(1 booth = 10' x 10')

Space Includes:

  • 6' skirted table and two chairs
  • 8' high back drape and 3' high side walls
  • 110 amp electrical hook-up
  • 4 complimentary exhibitor badges (max. 8 for multiple booths)
  • complimentary drink tickets to the Farmers & Friends reception within the exhibit hall
  • complimentary material handling from loading dock to booth and return
  • complimentary company listing in the official printed show guide and OFVC website
  • 24 hour professional security

Proof of Insurance Required
General Liability insurance providing coverage of at least $2,000,000 inclusive of bodily injury and/or property damage for each occurrence is now mandatory.

Options for Coverage
Liability insurance can be acquired according to two options:

Option 1 - Provide a certificate of insurance from your liability insurer adding Ontario Fruit & Vegetable Convention, City of Niagara Falls and Scotiabank Convention Centre as additional insureds.

Option 2- Obtain insurance coverage from the official insurance provider, Vendor Insurance Inc. This company specializes in special event insurance and offers inexpensive and accurate short term exhibitors insurance. Click here to download an insurance application form.

Cancellation Policy

Prior to January 7, a $200 per booth space administration fee will be deducted from funds paid. No refunds for booth cancellations received after January 7, 2019.

Show Guide and Other Advertising Opportunities

OFVC publishes the only official Show Guide magazine of the convention, distributing it on-site to all attendees. The publication is a must have for attendees and includes the complete educational session schedule, speaker bios, trade show floorplan and a host of interesting industry articles. Visit the Advertising page for more information.

BONUS 1: All exhibitors and platinum and gold level sponsors receive a 10% discount on Show Guide advertising if booked by December 27. The official show guide is distributed on-site during the convention and is read cover to cover by all in attendance (discount does not apply to business card prin ads or web ads).

BONUS 2: Book a half page space or larger by December 27 and receive: A) a free delegate bag literature insert ($750 value); B) 25% off Leaderboard web ad.

Booth Staff Registration

Instructions and a link for registering your booth staff on line will be sent mid-January. You are permitted 4 staff per booth space to a maximum of 8. Additional staff badges will be available at a cost of $40 each. DO NOT REGISTER THROUGH THE GENERAL ATTENDEE PORTAL.

Parking and Material Handling

OFVC provides FREE parking at the Scotiabank Convention Centre for Tuesday, Wednesday and Thursday. Large truck parking is also available. See Exhibitor Manual for details. Vehicles parked illegally will be subject to penalty as per posted signs by the Scotiabank Convention Centre. Please note there is no parking in the Loading Dock area. Overflow parking is available off-site should the convention centre parking lot become full. Please follow parking lot attendant's directions. A complimentary shuttle service is provided from the overflow parking area to the convention centre.

Complimentary assistance (drayage) for exhibitor move-in and move out is provided.

Click to enlarge

Farmers & Friends Reception

Join us at our signature event on Wednesday from 5:00 pm - 7:00 pm on the trade show floor. The event features live entertainment, Ontario wines and craft beers, food and great conversation. Click here for visit the reception page.

Shuttle Service

Complimentary shuttle bus service is provided between the Scotiabank Convention Centre and the Embassy Suites Fallsview Hotel.

Tuesday, February 19 | 12:00 pm -- 6:00 pm
Wednesday, February 20 | 7:00 am - 7:30 pm
Thursday, February 21 | 7:00 am - 5:30 pm

Shuttle service is also available during exhibitor move in from the overflow parking area to the convention centre on Wednesday and Thursday. Times for this service may vary.

Shuttle sponsored by:

Glenna Cairnie
glenna@ofvc.ca | 905.945.5363

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